State and Local Government Records Management Programs Illinois State Archives
The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. In Illinois, no public record may be disposed of without the approval of the appropriate records commission.
For information about the procedures to dispose of state records call 217-782-2647. To dispose of local government records call 217-782-7075. You may also contact our office through mail, fax, or email.
Records Management Section
Illinois State Archives
Springfield, Illinois 62756
217-557-1928 (fax)
Illinois State Archives Contact Form (Choose Records Management as the subject)
Vital Records
Records Management does not have access to vital records; however, you may wish to try one of the following sources for birth, death, marriage and divorce records: For birth, death and marriage records:
- Circuit Clerks — Divorce Records
- County Clerks — Births, Deaths and Marriages (certified copies)
- Department of Public Health, Office of Vital Records — Births and Deaths (certified copies)
- Illinois Regional Archives Depositories (IRAD) — Births, Deaths, Divorce and Marriages
- Illinois State Archives — Deaths, 1916–1947
Local Records Management
Administrative Rules and Statutes
- Cook County Local Records Commission Rules (44 Ill Admin Code Title PART 4500)
- Downstate Local Records Commission (44 Ill Admin Code Title PART 4000)
- Filmed Records Certification Act (50 ILCS 210)
- Filmed Records Destruction Act (50 ILCS 215)
- Illinois School Student Records Act (105 ILCS 10)
- Local Records Act (50 ILCS ACT 205)
- Penalty for Unauthorized Destruction of Public Records (720 ILCS 5/32-8)
Forms and Instructional Documents
- Decision Tree for Scanning Projects
- Local Records Disposal Certificate
- Local Records Representative Territories
- FAQs for Local Government Agencies
- Managing Social Media & the State and Local Records Acts: A Quick Guide for Social Media Policy and Management
- Managing Your Records and the Local Records Act: A Quick Guide for Disposing of Local Records
- Reliable Storage Media for Electronic Records - A Guide for Government Agencies
- Security Microfilm Release Form
- Statement on Transitory Messages
- Sustainable File Formats for Electronic Records
Local Records Commission Meetings
- Cook County Local Records Commission Meetings
- Downstate Local Records Commission Meetings
- Rules for Public Comments at Cook County Local Records Commission Meetings
- Rules for Public Comments at Downstate Local Records Commission Meetings
State Records Management
Administrative Rules and Statutes
- Filmed Records Reproduction Act (5 ILCS 170)
- State Records Act (5 ILCS 160)
- State Records Commission Rules (44 Ill Admin Code PART 4400)
Forms and Instructional Documents
- Decision Tree for Scanning Projects
- Disaster Preparedness Guidelines and Information
- FAQs for State Government Agencies
- Guidelines for Use of the State Records Center
- Managing Social Media & the State and Local Records Acts: A Quick Guide for Social Media Policy and Management
- Records Management Reference Manual For Illinois State Government Agencies
- Reliable Storage Media for Electronic Records - A Guide for Government Agencies
- Security Microfilm Release Form
- State Records Disposal Certificate
- State Records Center Transfer Sheet
- Statement on Transitory Messages
- Sustainable File Formats for Electronic Records
State Records Commission Meetings
Transfer Records to the Illinois State Archives
Contact the Inventory Control Section at (217) 782-4866 with questions about state records transfers to the Illinois State Archives.